OFFICIAL BOARD MEETING MINUTES, Wednesday, July 17, 2013

July 29th, 2013
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Wednesday, July 17, 2013
3:30 p.m.
New Century Academy

 “Education is the most powerful weapon in which you can use to change the world”    Nelson Mandela

Our Mission is to engage students in critical thinking and teamwork that empowers them toward life-long learning and global citizenship.

Our Vision is to provide a school that creates an inclusive community working together to support student achievement and builds a strong sense of self-worth.

I. Call meeting to order by Kraft at 3:36 pm.

II. Recognize visitors and review visitor/speaker protocol: Bonnie and Greg from NU-Telecom, Dawn Jenkins

III. Register roll call: Present: Klaphake, Kraft, Meece, Haugland, Gohman, Haugen, Coyle, absent: Prellwitz

IV. Pledge of Allegiance

V. Consent Agenda Items moved to approve by Coyle, second by Haugen, all aye.

a. Approve minutes of June 19th, 2013 Board Meeting

b. Approve June Financial Statement

VI. Make additions/changes to the agenda

a. Bank signers changed to add Glenn and new board chair

b. Pay Dates for Employees

VII. Approve the agenda: moved to approve by Haugland, second by Haugen, all aye.

VIII. Recognitions/Service

a. Tiffany Doherty Schooler – Out-going Board Chair

b. Sheila Hendricks – Outgoing Board Member

c. Lindsay Wurm – SPED

d. Warren Kempfert – School Van Driver

e. Sue Dahlke – Food Service

f. Jason Vold – Director

IX. School Board Assignments/Designations

a. Chair: nomination: Jason Coyle

b. Vice Chair: nomination: Chris Kraft

c. Secretary: nomination: Kathy Prellwitz

d. Treasurer: nomination: Barb Haugen

1. Motion to accept the slate of nominated candidates by Coyle, second by Meece, all aye.

e. Designations:

1. Official Newspaper: Hutchinson Leader

2. Official Auditor: Cliffton, Larsen, Allen

3. Official Legal Council: Kraft, Walser, Hettig, Honesy, PLLP, Hutchinson, MN

4. Official Bank: Citizens Bank and Trust Company, Hutchinson, MN

5. Official Authorizer: Novation Education Opportunities (NEO), Golden Valley, MN

6. Official Business/Finance: School Business Solutions

7. Official Associate Membership: Minnesota State High School League (MSHSL), and Minnesota Boys State Lacrosse Association (MBSLA), Minnesota Association of Charter Schools (MACS)

f. Motion to approve designations by Coyle, second by Kraft, all aye

g. Board Committees

1. Finance: Haugen, Meece, Kraft

2. Director Review: Coyle, Gohman

3. Nominating/Annual Meeting: Gohman, Haugland

4. Parent/Community Connections: Prellwitz

5. Public Relations and Marketing: Kraft, Haugland, Haugen

6. Shared Facility/Technology: Coyle, Meece

X. Approve New Director Contract

a. Motion to approve director contract as currently written by Haugen, second by Coyle, all aye.

XI. NU Telecom Presentation Q/A; presenters: Bonnie and Greg

a. Separate servers from NDMA, shared wireless with NDMA, 3-year contract, lease to own, transferable to another location with labor fees and fiber costs if applicable

b. Motion to use this agreement as principle and allow administration to make a decision about technology support by Coyle, second by Meece, all aye.

1. Discuss asset management and ownership in this process

XII. Reports

a. NCA Director Report

X. INFORMATIONAL

XI. Efficient and Effective Operations – AIM

● Office Roles and Responsibilities Delineation – In progress

● Systems Identification

● Conference Attendance

◦ Capstone Conference for Charter Schools – Wednesday, July 31

◦ 5th Annual Charter School Law Conference – Thursday, August 1

● Multiple Technology Meetings – coordination/collaboration/stream-lining

● SPED Interviews

● Meeting with ISD 423 Superintendent – July 11

● Phone conversation with Glencoe Superintendent – collaboration

● Meeting with Dawn Jenkins

● Parade Out-Reach

● Marketing//Imaging/Branding Meeting – July 10

◦ Website

◦ Brochures

◦ Video (DVD)

◦ Real Estate Agents

◦ Public Events/EXPOs/Parades

◦ Foreign Exchange Pathways

◦ Chamber Information

◦ Regional Newspapers

● Enrollment Update

High Student Achievement – AIM

● Curricular Mapping – Staff Development – Specialist

Upcoming Meetings/Events

● Conference Attendance

◦ Capstone Conference for Charter Schools – Wednesday, July 31

◦ 5th Annual Charter School Law Conference – Thursday, August 1

● Student Services Meeting (counseling, social work, nurse, admin, SPED) – July 18th

● Building Bridges

◦ New Discoveries

◦ Community Industry Walk-In and Introductions

● Title Application

XII. BRIEFING

Technology Support Options

● Option #1: NU Telecom houses, maintains and supports the NCA server, and supports the infrastructure needs as per their audit/recommendations, and provides on-site help-desk support at NCA (blocks of time), and supports NCA’s computer needs beyond the current 3-year lease agreement.

● Option #2 NU Telecom houses, maintains and supports the NCA server, and supports the infrastructure needs as per their audit/recommendations, and provides on-site help-desk support at NCA (blocks of time). Future leasing and/or purchasing would be TBD.

● Option #3 NU Telecom houses, maintains and supports the NCA server, and supports the infrastructure needs as per their audit/recommendations. An IT/teacher combo position (full-time) IT/business or IT/vocational. Future leasing and/or purchasing would be determined.

Transportation Update

Equipment Disposal

Strategic Planning, Vision, Pillars, Identity

XIII. ACTION

XIV. IT operational recommendation

XV. Logo Approval

a. Move to officially adopt this logo as displayed on the top of the Minutes by Haugen, second by Kraft, all aye.

b. Finance Committee Report: Nothing to report

c. Sustainability Committee Report: Nothing to report

d. Joint Facilities Committee Report: Nothing to report

e. Director Review Committee Report: Nothing to report

f. Alumni/Foundation Committee Report: Nothing to report

g. Marketing/PR Committee Report – (clarification, timeline, membership and/or action plan): Nothing to report

h. Board Chair Report: Nothing to report

XIII. Additional items

a. Bank signers changed to add Glenn Klaphake and new board chair (Coyle).

b. Pay dates for employees

i. Employees are currently paid on the 1st and 16th of each month. If these dates occur on a holiday or weekend, pay is issued the following business day. Proposed to change that employees are paid on the 1st and the 16th of each month and if those dates occur on a holiday or a weekend, the employee will be paid before the holiday or weekend occurs. Further discussion and action needed.

XIV. Future meetings:

a. Finance Committee Meeting

b. Policy Committee Meeting

c. Joint Facilities Committee Meeting

d. Marketing/PR Committee Meeting

e. Technology Committee Meeting –

XV. Debriefing

a. Klaphake will discuss employee pay dates with Payroll staff

b. Klaphake will follow up with employee contracts

XVI. Adjourn meeting at 6:38pm by Haugland, second by Coyle, all aye.

 

Respectfully Submitted,

Nicole Gohman
Board Secretary

 

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