School Board Minutes

BOARD OF DIRECTORS

NEW CENTURY CHARTER SCHOOL

OFFICIAL BOARD MEETING MINUTES

June 16, 2010

  1. Call Meeting to Order: The Regular Board Meeting of New Century Academy of Hutchinson, MN, was called to order by Gene Wilenius, on Wednesday, June 16, 2010 at 5:45 .pm..  The meeting was held at New Century Academy.
  2. Recognize visitors – There were no visitors.
  1. Roll Call: Members Present: Jason Coyle, Gene Wilenius, Andrea Moore, Chris Kraft, Jason Becker, and Sheila Hendricks.  Also Present: Jason Vold. Members absent Kathy Steffen.
  1. Additions/Changes to Agenda:
    1. Summer Meetings
    2. Marco contract
    3. Wellness Policy
    4. Director Renewal
    5. Q comp letter of intent
    6. Policy E sub item IV
  1. Approval of Agenda: Gene Wilenius moved to approve the agenda; Sheila Hendricks seconded the motion.  With all members present voting aye, the agenda was approved.
  1. Approval of Minutes of May 19, 2010 Board Meeting: Gene Wilenius moved to approve the Minutes; Jason Coyle seconded the motion. With all members present voting aye, the Minutes were approved.
  1. Approval of the February Financial Statements: Gene Wilenius moved to approve the May Financial Statements; Chris Kraft seconded the motion.  After discussion closed, the following votes were cast:

Gene Wilenius—Aye

Andrea Moore—Aye

Chris Kraft —Aye

Jason Coyle—Aye

Sheila Hendricks —Aye

  1. Approve 2010-2011 Budget: Jason Vold discussed details in budget proposal. Chris made a motion to approve budget #1; Gene Wilenius seconded the motion. After discussion, Chris Kraft retracted the motion. Gene Wilenius made a motion to approve budget #3; Jason Coyle seconded the motion. With majority of members present voting aye, the motion was approved.
  1. Hamline Authorizer update: The Board approved the Director to move forward with Hamline application to the state of MN in the fall of 2010 requesting renewal in authorization. All Board members signed the application requesting that Hamline continue as our authorizer.
  1. Faculty resignation: The Board was notified of Steve Blacker’s resignation.
  1. Vacated faculty Board position: Andrea Moore made a motion that Gene Wilenius look at ballots from 2010 annual meeting to count faculty write-in votes; Jason Becker seconded the motion. With all members present voting aye, the motion was approved.  Barb Haugen was elected to serve on the Board.
  1. Leadership model: Gene Wilenius made a motion to accept the leadership model that Jason Vold presented to the Board – consisting of Director, Assistant Director, Attendance secretary, and Payroll secretary; Sheila Hendricks seconded the motion. With all members present voting aye, the motion was approved.
  1. Board Policy J –Second reading: Gene Wilenius made a motion to approve Policy J second reading; Jason Becker seconded the motion. With all members present voting aye, the motion was approved.
  1. Reports
  1. Education Director: Jason Vold reported on preliminary scores in 9th grade writing, 10th grade reading, and 11th grade math. Also reported some end-of-the year numbers: the ADM for 2009-2010 was 144.25; attendance was 93.06%. For the summer, lots of things are happening: meeting with teachers, interviewing candidates, grant writing, schedule for fall, parades.
  2. Finance committee
  3. Joint facilities committee
  4. Policy committee
  5. other
  1. Additional Items:
  1. Summer meetings: Sheila Hendricks made a motion to move the July and August meeting days to the third Tuesday of the month; Gene Wilenius seconded the motion. With all members present voting aye, the motion was approved.
  2. Marco Contract: Jason Vold will contact New Century’s attorney to discuss Marco contract.
  3. Wellness Policy: Terry Kempfert completed the Wellness Policy for the school. Each Board member received a copy.
  4. Director Renewal: Gene Wilenius made a motion to renew Jason Vold’s contract for 2010-2011 school year as it stands now, with the opportunity to adjust the salary; Chris Kraft seconded the motion. Some of the discussion included that the director review committee look into a clear evaluation tool which will include both qualitative and quantitative data. The director review committee will review the criteria for Jason Vold’s bonus and will bring the results back to the July meeting. After discussion, with a 6 -0  members present voting aye, the motion was approved.
  5. Q comp – Q comp letter of intent was signed.
  6. Policy IV. E. iv.– Gene Wilenius made a motion to change Policy IV. E. iv. to read The administrative director will not allow a line of credit to exceed $250,000; Sheila Hendricks seconded the motion. With all members present voting aye, the motion was approved.
  1. Future Meetings – The next Regular Board Meeting is scheduled for Tuesday, July 20, 2010, at 5:30 p.m.
  1. Debriefing:
  1. Director review committee will review Jason Vold’s bonus and bring results to July Board meeting.
  2. Gene will notify new faculty board member of position.
  3. Gene will talk to Kathy Steffen about updating Board policies.
  4. Jason Vold will contact New Century’s attorney about Marco contract.

XVIII.  Adjourn meeting: Jason Becker made a motion to adjourn the meeting at 8:15; Jason Coyle seconded the motion. With all members present voting aye, the meeting was adjourned.

Respectfully submitted,

Sheila Hendricks

Board Secretary

May 19, 2010

  1. Call Meeting to Order: The Regular Board Meeting of New Century Academy of Hutchinson, MN, was called to order by Gene Wilenius , on Wednesday, May 19, 2010.  The meeting was held at New Century Academy.
  2. Recognize visitors –
  1. Roll Call: Members Present: Kathy Steffen, Chris Kraft, Jason Coyle, Gene Wilenius, Andrea Moore, Jason Becker, and Sheila Hendricks.  Also Present: Jason Vold and Terry Kempfert.
  1. Additions/Changes to Agenda:
    1. Director review
    2. Professional development plan
  1. Approval of Agenda: Kathy Steffen moved to approve the agenda; Sheila Hendricks seconded the motion.  With all members present voting aye, the agenda was approved.
  1. Approval of Minutes of April 22, 2010, Board Meeting: Kathy Steffen moved to approve the Minutes; Andrea Moore seconded the motion. With all members present voting aye, the April Minutes were approved.
  1. Approval of the April Financial Statements: Gene Wilenius moved to approve the April Financial Statements; Andrea Moore seconded the motion. Terry Kempfert will be drafting a letter for our attorney to review in regards to our Marco account. Kathy Steffen moved to appoint Gene Wilenius, along with Jason Vold, to visit with our attorney about Marco services; Andrea Moore seconded the motion.  After discussion closed, the following votes were cast:

Kathy Steffen—Aye

Andrea Moore—Aye

Sheila Hendricks —Aye

Gene Wilenius—Aye

Jason Coyle—Aye

Chris Kraft —Aye

Jason Becker —Aye

  1. Proposed budget: Mr. Vold presented four budget proposals for the board to review. The Board reached a consensus to review two of the four proposals. The Board will vote on a budget proposal at the June meeting.
  1. Director review: Closed meeting.
  1. Leadership Model Review: Two proposals were brought to the Board. The Board will review the proposals at a future meeting. The leadership model proposal is to improve efficiency in administration.
  1. Policy J: Tabled
  1. School Calendar: Gene Wilenius moved to approve the 2010-2011 school calendar; Kathy Steffen seconded the motion. With all members present voting aye, the motion was approved.
  1. Reports:
  1. Education Director –  Mr. Vold  reported on events taking place in May: the MDE lunch audit went well; E-terms in progress and going well; MN Swarm coming to New Century; Valley Fair trip lined up for 7th & 8th graders; Talent Show organized for last week of school; Graduation June 3, at 7:00 p.m.; Bemidji for faculty/staff retreat
  2. Finance Committee –
  1. Joint Facilities Committee –
  1. Policy Committee – The policy committee will be reviewing a school security/safety policy and a management policy.
  1. Additional Items:
  1. Director Review: Closed meeting.
  2. Professional Development Plan: MDE requires Board member training in the following areas: Governance, Financial, and Employee Relations. Gene Wilenius is organizing dates when the trainings will be offered. Board members will be signing up for the training opportunities.
  1. Future Meetings – The next Regular Board Meeting is scheduled for Wednesday, June 16, 2010, at 5:30 p.m.
  1. Adjourn meeting – Gene Wilenius moved to adjourn the meeting; Kathy Steffen seconded the motion. With all members present voting aye, the meeting was adjourned.

Closed Board Meeting: A closed Board meeting was held to discuss Director, Jason Vold’s review. Gene Wilenius made a motion to open up a time for faculty/staff to talk about director performance; Kathy Steffen seconded the motion. With the majority voting aye, the motion was approved.

The closed Board meeting was adjourned.

Respectfully submitted, Sheila Hendricks, Board Secretary

April 16, 2010

  1. Call Meeting to Order: The Regular Board Meeting of New Century Academy of Hutchinson, MN, was called to order by Kathy Steffen, on Thursday, April 16, 2010.  The meeting was held at New Century Academy.
  2. Recognize visitors – Kathy Steffen recognized visitors.
  1. Roll Call: Members Present: Kathy Steffen, Chris Kraft, Jason Coyle, Gene Wilenius, Andrea Moore, Jason Becker, and Sheila Hendricks.  Also Present: Jason Vold and Terry Kempfert.
  1. Additions/Changes to Agenda:
    1. Rental form multipurpose room
    2. Policy committee
    3. Student/parent survey
    4. Certify results of new school board members vote
  1. Approval of Agenda: Kathy Steffen moved to approve the agenda; Gene Wilenius seconded the motion.  With all members present voting aye, the agenda was approved.
  1. Approval of Minutes of February 17, 2010, Board Meeting: Gene Wilenius moved to approve the Minutes; Sheila Hendricks seconded the motion. With all members present voting aye, the February Minutes were approved.
  1. Approval of  Minutes of March 17, 2010, Board Meeting: Gene Wilenius moved to approve the Minutes; Sheila Hendricks seconded the motion. With all members present voting aye, the February Minutes were approved.
  1. Approval of the February Financial Statements: Gene Wilenius moved to approve the April Financial Statements; Andrea Moore seconded the motion. Part of the discussion included incorrect billing that Marco will fix. After discussion closed, the following votes were cast:

Kathy Steffen—Aye

Andrea Moore—Aye

Sheila Hendricks —Aye

Gene Wilenius—Aye

Jason Coyle—Aye

Chris Kraft —Aye

Jason Becker —Aye

  1. Proposed budget: Mr. Vold wants to talk with individuals before presenting the proposed budget. He will be bringing several budget proposal options to the May meeting
  1. Leadership model: Chris Kraft made a motion to have Jason Vold, Kathy Steffen, and Terry Kempfert meet to review leadership model and bring a proposal to the May meeting; Gene Wilenius seconded the motion. With all members present voting aye, the motion was approved.
  1. Policy 412 second reading: Gene Wilenius moved to approve Policy 412; Kathy Steffen seconded the motion. Discussion included the need for our district to identify school business expenses. Also, a mileage form will be created and used. With all members present voting aye, the motion was approved.
  1. Policy I: Tabled
  1. Policy J: Gene Wilenius moved to approve the first reading of Policy J; Jason Becker seconded the motion. With all members present voting aye, the motion was approved.
  1. School calendar: The proposed 2010-2011 school calendar will be reviewed at the May meeting.
  1. Lunch contract: Kathy Steffen made a motion to continue lunch services through Our Saviors; Chris Kraft seconded the motion. With all members present voting aye, the motion was approved.
  1. Annual meeting protocol: Kathy Steffen briefed the board on Annual meeting protocol.
  1. MDE Professional Development Plan: Gene Wilenius brought a training matrix for board training. It will be reviewed at the May meeting.

XVIII.  Director evaluations: The Director evaluation forms will be the same forms that were used in the fall. Terry Kempfert will distribute forms to all faculty and staff

  1. Reports:
  1. Education Director –  Mr. Vold reported on some of the highlights – MCA preparation, senior presentations, student/faculty/staff culture improving, financially sustained in 2009/2010, extra curricular student involvement improving, new website, projects/honors projects, eterm best characteristic of New Century, 2010-2011 wants 30% of our high school students attending AP courses (AP Composition and AP Biology) – 50% of those students passing the AP exams, and 75% attending post secondary.
  2. Finance Committee –
  3. Joint Facilities Committee –
  1. Policy Committee –
  1. Additional Items:
  1. Certify results of vote: Gene Wilenius  and Jason Becker are the two newly elected Board members. Sheila Hendricks made a motion to certify the election of the two new Board members; Chris Kraft seconded the motion. With all members present voting aye, the motion was approved.
  2. Faculty request about library: Discussion followed.
  1. Future Meetings – The next Regular Board Meeting is scheduled for Wednesday, June 17, 2009, at 5:00 p.m.
  1. Adjourn meeting – Jason Becker moved to adjourn the meeting; Jim Bobier seconded the motion. With all members present voting aye, the meeting was adjourned.

Respectfully submitted, Sheila Hendricks, Board Secretary

BOARD OF DIRECTORS

NEW CENTURY CHARTER SCHOOL

OFFICIAL BOARD MEETING MINUTES

March 17th, 2010

  1. I.     The Board Meeting of New Century Academy of Hutchinson, MN was called to order by Chairperson, Kathy Steffen, at 5:40p.m. on Wednesday, March 17th, 2010. The meeting was held at New Century Academy’s facility at 1000 5th Ave. SE, in Hutchinson.
  1. II.     Kathy recognized visitor Jean Hartelt, parent of two NCCS students.
  1. III.     Roll Call:  Kathy Steffen, Gene Wilenius, Andrea Moore, Chris Kraft,  Jason Becker.  Jason Vold (ex-officio), and Terry Kempfert (ex-officio) and Dawn Jenkins from School Business Solutions.
    1. Members Absent:  Sheila Hendricks
  1. IV.     Additions, changes to Agenda:

none

  1. V.     Approve Agenda:  Moved by Gene Wilenius and seconded by Jason Becker, with all members present voting aye, the board approved the Agenda.
  1. VI.      Approve minutes of February 17th , 2010 regular board meeting:  They were not available at this time—Kathy Steffen and Jason Vold  have reviewed them, but they were not printed off for this meeting.
  1. VII.     Approve Financial Statements: Gene Wilenius moved to accept the February Financial Statements; Andrea Moore seconded.  Discussion followed in which Dawn Jenkins announced that we are quite likely to receive the full 27% of the funds that the State of MN has held back this year.  We will budget accordingly.  After discussion closed, the following votes were cast and the January financial statements were approved:
  1. Chris Kraft-aye
  2. Kathy Steffen-aye
  3. Andrea Moore-aye
  4. Gene Wilenius-aye
  5. Jason Becker–aye
  1. VIII.      Policy H—Second Reading:  Chris Kraft moved to approve Policy H as revised.  Kathy Steffen seconded.  With all members present voting aye, Policy H was approved as amended, with the following two changes:
    1. Add the words “not to exceed 1% of the total budget” at the end of the sentence

vi.  Change the word “approved” to “pre-approved” in this sentence

  1. IX.     Policy I—First Reading:  Kathy presented Board Policy I and the board discussed changes that should be made.  Kathy will make the changes and present amended Policy I at the April meeting for a Second Reading.
  1. X.     Board of Directors vacancy:  Chris reported that we have three people who are interested in our current open board position.  Jean Hartelt is one of the parents who expressed interest and she was present at tonight’s meeting.  Jason Coyle is another parent who is interested in serving and he came forward last month.  Jason Becker moved to appoint Jason Coyle to serve in the open position on the board.  Gene Wilenius seconded the motion.   Motion carried with Kathy, Andrea, and Jason, and Gene voting aye, and Chris opposing.
  1. XI.     Professional development plans (MDE requirement for annual report)- Kathy Steffen, Gene Wilenius and Andrea Moore will look at the specifics of this requirement and work on a plan that ensures the board is in compliance.
  1. XII.     Annual Meeting update-NDMA moved their annual meeting, so we will now move ours back to the original time of 7:00pm.   We will have snacks, a short program, displays of exemplar projects, words of wisdom from the director, and the election of three new members to the board of directors.
  1. XIII.     Reports
    1. Education Director:  Jason Vold presented his report.
    2. Finance Committee:  Already covered in the approval of financial statements
    3. Joint Facilities Committee:  Kathy distributed copies of their minutes from their last meeting, November 16th, 2009.
    4. Policy Committee: Already reported
  1. XIV.     Additional Items-none
  2. XV.     Future meetings
    1. Board Meeting—April 22, 2010 (before Annual Meeting-4:30pm)
    2. Policy—3:00 on April 15th, 2010, at Ridgewater college
    3. Finance—2:00 on April 20th, 2010 at NCCS

XVI. Andrea did the debriefing of the meeting as follows:

*JJ will gather staff input on the possibility of changing the payroll dates to the 5th and 20th of each month

*Andrea will e-mail board members with an update on account changes at one of our vendors.

*Terry will e-mail membership again to make them aware of the openings on the Board of Directors that will be filled at the Annual Meeting.

*After candidates are nominated, Kathy will send them questionnaires so that the nominating committee can prepare a report, as mandated in our bylaws.

*Chris will e-mail Sheila to see if she will contact parents/students to speak at the annual meeting.

*JJ will get 4-5 kids to participate in the annual meeting by serving punch, wearing school apparel, etc.  He will also see if kids want to present some exemplar projects at the annual meeting.

*JJ will call Lisa Wagoner at Ridgewater to inquire about concurrent enrollment, where one of their teachers would teach a high school class at our school.

  1. XVI.     Adjourn meeting:   Gene Wilenius made a motion to adjourn the meeting.   Chris Kraft seconded the motion.  With all members present voting aye, meeting was adjourned at 7:40pm.

Respectfully submitted,

Andrea Moore

Acting Secretary

February 17th, 2010

  1. I.     The Board Meeting of New Century Academy of Hutchinson, MN was called to order by Chairperson, Kathy Steffen, at 5:35p.m. on Wednesday, February 17th, 2010. The meeting was held at New Century Academy’s facility at 1000 5th Ave. SE, in Hutchinson.
  1. II.     Kathy recognized visitor Dennis Hoogeveen, who is here from LarsonAllen to discuss last year’s audit.
  1. III.     Roll Call: Chris Kraft, Kathy Steffen, Gene Wilenius, and Andrea Moore; Jason Becker arrived at 6:15pm:  Jason Vold (ex-officio), and Terry Kempfert (ex-officio).
    1. Members Absent:  Sheila Hendricks
  1. IV.     Additions, changes to Agenda:
    1. Added: Audit Review by Dennis Hoogeveen
    2. Added: Discuss NCCS Policy 412-Expense Reimbursement
  1. V.     Approve Agenda:  Moved by Gene Wilenius and seconded by Chris Kraft, with all members present voting aye, the board approved the Agenda as amended.
  1. VI.      Approve minutes of January 20th, 2010 regular board meeting:  Moved by Kathy Steffen and seconded by Gene Wilenius, with all members present voting aye, the board approved the January Board minutes, with one minor change in the debriefing section to reflect that Kathy would contact Joint Facilities Committee, rather than Joint Finance Committee.
  1. VII.     Overview of 2008-9 audit by Dennis Hoogeveen:  Mr. Hoogeveen went over the audit with us and made several comments and observations about our finances, such as:

*NCCS received a “Clean or Unqualified Opinion.”  This is the best opinion from an auditor that a school can receive.  We are one of the very few schools that have no “findings” from the audit; in other words, there were no official areas of concern regarding our finances.  Mr. Hoogeveen said that the board should be proud of this and happy with the services of those who help in any way with NCCS finances.

*Mr. Hoogeveen also remarked that we received about $83,000.00 more in revenue than originally budgeted for, but we also had expenses of about $80,000.00 more than originally planned.  He pointed out that we still added to our fund balance, moving in the right direction from 7% from 2008 to 7.9% in 2009.

*Mr. Hoogeveen recommended that we make sure to budget in the general fund for any amount that we may need to subsidize the food service fund.  This year, we should have budgeted about $13,000 for that purpose, and we actually spent $20,000.  It would be “cleaner” if we made sure to reflect this in our budget.

*He also strongly encouraged us to make the tough decisions that will continue to increase our fund balance.

  1. VIII.     Approve Financial Statements: Gene Wilenius moved to accept the January Financial Statements; Kathy Steffen seconded.  Discussion followed in which Terry Kempfert announced that we have now borrowed $30,000.00 from our line of credit, which we will probably not be able to pay back in the near future.  This was expected and forecasted through our cash flow statements, and is mainly due to the increased state holdback of 27% this year.  Terry also suggested that we move payroll dates next year so that they coincide with the dates that we receive our money from the state.  This would mean that we would not have to borrow money as often from the line of credit to cover payroll, even if it is just for a few days.  After discussion closed, the following votes were cast and the January financial statements were approved:
  1. Chris Kraft-aye
  2. Kathy Steffen-aye
  3. Andrea Moore-aye
  4. Gene Wilenius-aye
  1. IX.      Policy F—Second Reading:  Andrea Moore moved to approve Policy F as revised.  Gene Wilenius seconded.  With all members present voting aye, Policy F was approved as amended.
  1. X.     Policy H—First Reading:  Kathy presented the changes recommended by the policy committee to Board Policy H.  It will be presented again at the March meeting for a Second Reading.
  1. XI.     NCCS Policy 412 (Expense Reimbursement)—First Reading.  Andrea presented the changes recommended by the policy committee to Policy 412.  It will be presented again at the March meeting for a Second Reading.
  1. XII.     Board of directors vacancy:  Chris reported that we have two parents who came forward and are interested in our current open board position.   However, Jason Vold reported that we just recently discovered that not all of our e-mails are reaching parents, so we will send one more e-mail to parents to provide everyone an equal opportunity to express an interest in the appointment.  We hope to make a decision by March.  Furthermore, people who express an interest but are not appointed should make plans to run for the open board position at the annual meeting in April.  Details about submitting a letter of interest will be sent out in March.
  1. XIII.     Professional development plans (MDE requirement for annual report)-tabled until next month in case Terry Kempfert needs to add more details.
  1. XIV.     Gene Wilenius moved to make up our Feb. 8th snow day on April 30th, 2010.  Kathy Steffen seconded the motion.  With all members present voting aye, motion carried.
  1. XV.     Annual Meeting update (schedule conflict).  NDMA and NCCS have scheduled their annual meetings on the same evening, April 22nd.  NDMA asked if we could begin sooner and they would begin later.  It was decided that we could do so, beginning our meeting at 6:00pm.  Our monthly board meeting will follow.
  1. XVI.     Reports
    1. Education Director:  Jason Vold presented his report.
    2. Finance Committee:  Gene, Andrea, Jason B.,and Chris went over the preliminary work they have done so far on next year’s budget.
    3. Joint Facilities Committee:  Nothing for now.
    4. Policy Committee: Already reported
  1. Additional Items-already covered under items VII and XI.

Andrea did the debriefing of the meeting as follows:

  • Karen will send copy of last month’s minutes to Citizen’s Bank, per their request re: line of credit increase
  • Finance Committee will make sure to discuss budgeting for the subsidizing of the Food Service Fund in next year’s budget.
  • Sheila will contact Mr. Hartelt and Mr. Coyle about the board vacancy.
  • Terry will resend an e-mail to parents and put a posting on our website, seeking parents who may be interested in a board position.
  • Chris will make a sign and a sign up sheet for tomorrow night’s Open House, seeking parents who may be interested in a board position.
  • Jason B. will e-mail Barb asking her to find out the percentage of NHS students in a few other schools, for comparison purposes.
  • Jason V. will e-mail Barbara Swanson from Hamline to see if they plan to do an on-site visit this year at NCCS.
  1. Future Meetings
    1. Next Board Meeting:  Wednesday, March 17th, 2010 at 5:30pm
    2. Policy Committee Meeting:  Thursday, March 4th, at 3:00pm at Ridgewater.
    3. Finance Committee Meeting:  Tuesday, March 16th, 2010  2:00 at NCCS
  2. XIX.     Adjourn meeting:   Gene Wilenius made a motion to adjourn the meeting.   Kathy Steffen seconded the motion.  With all members present voting aye, meeting was adjourned at 7:25pm.

Respectfully submitted,

Andrea Moore

Acting Secretary

BOARD OF DIRECTORS

NEW CENTURY CHARTER SCHOOL

OFFICIAL BOARD MEETING MINUTES

January 20th, 2010

  1. I.     The Board Meeting of New Century Academy of Hutchinson, MN was called to order by Chairperson, Kathy Steffen, at 5:35 p.m. on Wednesday, January 20th, 2010. The meeting was held at New Century Academy’s facility at 1000 5th Ave. SE, in Hutchinson.

II.  No visitors present this evening.

  1. Roll Call: Chris Kraft, Kathy Steffen, Andrea Moore and Gene Wilenius.  Also present, Jason Vold, Terry Kempfert and Dawn Jenkins.
    1. Members Absent:  Sheila Hendricks, Jason Becker.
  1. Additions, changes to Agenda:
    1. Added: Approve revised budget (under Finance Committee Report)
    2. Added: Discuss Wellness Policy (under Policy Committee Report)
    3. Added:  Reminder for Auditor Report in February
  1. Approve Agenda:  Moved by Chris Kraft and seconded by Gene Wilenius, with all members present voting aye, the board approved the Agenda as amended.
  1. Approve minutes of December 16th, 2009 regular board meeting:  Moved by Gene Wilenius and seconded by Kathy Steffen, with all members present voting aye, the board approved the December Board minutes.   Kathy made a small clarification, stating that, according to our bylaws, we were not required to take Board action to accept Jim Bobier’s resignation.  She asked the Board to think about whether or not we wanted to change our bylaws to state that we may want to take board action to accept any future resignation by a member.
  1. Approve Financial Statements: Gene Wilenius moved to accept the December Financial Statements; Chris Kraft seconded.  Discussion followed in which it was pointed out that the State may keep the 17% allotment instead of giving that back to us next fall with the 10% holdback funds.  For NCCS, the 17% would amount to approximately $232,000.00.  She remarked that we would proceed with our 2010-2011 budget planning for worst case scenario, assuming that we will not get the money.   After discussion closed, the following votes were cast and the December financial statements were approved:
  1. Chris Kraft-aye
  2. Kathy Steffen-aye
  3. Andrea Moore-aye
  4. Gene Wilenius-aye
  1. Chris Kraft moved to increase our line of credit with Citizen’s Bank from $90,000.00 to $150,000.00.  Andrea Moore seconded.  With all members present voting aye, the board moved to increase our line of credit with Citizen’s Bank.
  2. Approve process to fill Board vacancy.  Kathy Steffen and Chris Kraft presented a written plan for a process to fill a Board of Directors Vacancy (created by Jim Bobier’s resignation last month).  This plan is attached to these minutes.*  Gene Wilenius moved to accept the process as a temporary step to fill this current vacancy.  Kathy Steffen seconded the motion, and with all members present voting aye, the motion carried.  Terry Kempfert and Chris Kraft will compose an e-mail to ascertain any parent interest in this position.  We hope to have this position filled in March.
  1. Policy D Second Reading-Andrea Moore moved to accept Policy D as amended.  Kathy Steffen seconded.  Gene Wilenius made a few minor grammatical changes.  With all members present voting aye, the motion carried.
  1. Policy E Second Reading-Gene Wilenius moved to accept Policy E as amended.  Kathy Steffen seconded.  With all members present voting aye, the motion carried.
  1. Policy F First Reading-Policy F was reviewed and discussed.  Kathy Steffen will make the recommended changes and bring them back to the February Board Meeting for a second reading.
  1. Policy Compliance (Policy Committee).  Kathy Steffen moved and Gene Wilenius seconded to officially add our Wellness Policy, as presented this evening, to the NCCS Policy Manual.
  1. Reports
    1. Education Director:  J.J reported that enrollment is between 148-150.  Attendance is at 93.5%.  He also reported on the new “Math Rocks” program which will be implemented by Steve Blacker.  JJ has had individual meetings with each teacher and has done teacher evaluations with everyone using the Charlotte Danielson method.  JJ talked about staff salaries and our desire to pursue the possibility of Q-comp.
    2. Finance Committee: Terry Kempfert reported on finances, including the new proposed Marketing Budget.

1.  Approve revised budget:  Dawn highlighted a few key changes in the revised budget.  With the proposed changes to the budget, our Fund Balance is still projected to increase to 8.5% for the 2010-2011 school year.  Gene Wilenius moved and Kathy Steffen seconded to approve the revised budged.  Following discussion, the following votes were cast and the revised budget was therefore approved.

Chris Kraft-aye

Kathy Steffen-aye

Andrea Moore-aye

Gene Wilenius-aye

  1. Joint Facilities Committee:  No report at this time.
  2. Policy Committee:

1.  Wellness Policy –discussed above

  1. Additional Items:  Kathy reminded us that the auditors will be here for the February meeting.

Andrea did the debriefing of the meeting, as follows:

  • Policy committee will meet 2-11-2010, 3:00pm, Ridgewater
  • Kathy Steffen will update Board Policies to reflect changes approved tonight.
  • Kathy Steffen will e-mail Cynthia Vold re: Joint Facilities Committee.
  • Terry Kempfert and Chris Kraft will compose an e-mail to parents to see if there are any parents interested in the vacant Board Position.
  1. Future Meetings
    1. Next Board Meeting:  Feb. 17th , 2010
    2. Policy Committee meeting: Feb. 11th, 2010 3:00 at Ridgewater
    3. Gene Wilenius made a motion to adjourn the meeting.  Chris Kraft seconded the motion.  With all member present voting aye, meeting was adjourned at 7:30pm.

Respectfully submitted,

Andrea Moore

Acting Secretary